The Health & Safety Hub

FAQs

Health and Safety Audits and Site Safety Audits

A Health and Safety Audit or Site Safety Audit is a documented investigation in how an organisation is managing health and safety and can be in-depth looking at the entire health and safety management system or on a smaller scale such as looking at a work site or individual building/area and again ensuring health and safety is being correctly managed in that area/location.

You must regularly examine the quality and effectiveness of your health and safety management systems. It is notable that when the HSE conduct their investigations into major accidents, it usually highlights health and safety management failures as being the root of the cause. Site safety audits also evidence a legal requirement to supervise employees.

Yes! The Health and Safety Hub have different templates that can be tailored to your needs so that regular investigations into the management of health and safety can be undertaken and recorded to evidence compliance.

Health and Safety Policy Documents

A health and safety policy sets out your general approach and commitment together with the arrangements you have put in place for managing health and safety in your business. It is a unique document that says who does what, when and how.

A documented health and safety policy is a legal requirement if you employ five or more people. If you have fewer than five employees you do not have to write anything down, though it is considered useful to do so if, for example, something changes and your numbers expand.

if you employ contractors or sub-contractors in the course of your business you should have a policy to manage them, it is also advisable to have policies on such things as fire and emergency, first aid and accident reporting and investigation to name just a few.

The Health and Safety Hub have written a number of Policy document templates that are simple to follow and you will just need to make changes where indicated to personalise the policy to your organisation.

Near Miss and Incident Reporting

A Near Miss is an event that did not actually cause harm or damage, but had the potential to cause injury, ill-health or damage or an unplanned event that did not result in injury, illness or damage – but had the potential to do so.

Employers should encourage the reporting of near misses and gain an opportunity to look at why they happened and put preventative measures in place to prevent future near misses or actual incidents from happening. Collecting near-miss reports helps create a culture that seeks to identify and control hazards, which will reduce risks and the potential for harm.

An incident is an event that actually caused harm, injury, ill-health or damage. These are sometimes referred to as accidents or deliberate acts.

There is a legal requirement to record accidents and records must be kept of all of ‘over-three-day injuries’, which are those where a person who is injured at work is incapacitated for more than three consecutive days. Information on accidents, incidents and ill health can be used as an aid to risk assessment, helping to develop solutions to potential risks. Records also help to prevent injuries and ill health, and control costs from accidental loss. As well as this the RIDDOR regulations require the reporting of some illnesses, injuries and occurrences directly to the HSE which will need to be backed up by the incident report and records.

The Health and Safety Hub have again designed a simple but informative incident reporting document that can be downloaded from this site and used to record all incidents and help to manage health and safety and comply with legislation.

Permits To Work

The Permit should contain all relevant information, be correct, and presented in a suitable format e.g. not overly complex or ambiguous.  The permit should communicate all relevant information (including hazards and controls) to all personnel involved and ensure that other people are aware of what maintenance staff are doing and vice versa. The health and Safety Hub has templates for hot works permit (with instructions on use) and permit to dig (breaking ground) which are probably the two most important but can put together any other permit you would like upon request.

Category: Permits To Work

Once a permit has been written and signed on to by all those involved a copy should be kept by those controlling the works and a copy should be displayed at the work face so that all in the area understand what is going on. Once the work has been finished the permit must be signed off by the person controlling the area (appointed person).

Category: Permits To Work

Yes. By keeping records of your permits to work you can evidence a duty of care and compliance with HSE legislation as well as auditing them at regular intervals to ensure the system is working.

Category: Permits To Work

Without a permit to work system high-risk activities may be undertaken without the correct precautions leading to possible building fires, striking buried cables, suffocation and ultimately death or those involved in the work or members of the public.

Category: Permits To Work

Training in Health and Safety

Health and Safety at work is the responsibility of everyone from the employee undertaking the task to the Managing Director.

If you have Risk Assessments, Rams and Toolbox Talks for all the tasks your employees undertake you are well on your way to managing Health and Safety. Regular Audits will ensure the correct procedures are being followed and Training of Supervisors and Managers at all.

The Health and Safety Hub can offer a full comprehensive training package for managers and supervisors on all aspects of Health and Safety within an organisation from Risk Assessments to Accident Investigations.  Separate individual training courses are available on subjects that range from on how to manage Hand Arm Vibration to giving Toolbox Talks with confidence. We also offer a comprehensive CDM package for both clients and Contractors that includes all the documentation you will need to assist you in complying with the regulations.